Is finding job information in your company a straightforward process or a scavenger hunt? Organizing procedures by individual jobs makes it easy for managers and employees to use the instructions as a support resource. There’s no need to dig through a series of documents for finding support on job-related questions.
Eliminate the guesswork!
Procedures should represent a clean list of all the jobs employees perform for their company. Management and employees ought to be able to easily navigate a list of procedures so that:
- Managers can use the procedure list to perform change management for their business area.
- Employees can use the procedures list to identify the jobs for their roles.
In order to make sense and provide usefulness, procedures need to be role-based. Procedures should be organized by jobs employees perform for their roles, where one job equals one procedure. Individual procedures describe the work instructions or steps that employees perform to complete a particular job. Assigning one job to each procedure eliminates confusion and makes it easier to access information.
Procedures help implement change management.
Procedures also make it easier for business areas to manage changes for new business initiatives. The first question employees ask is how company changes will affect them. Management is able to easily communicate the ramifications of changes to employees by:
- Modifying current procedures to reflect changes in employee jobs.
- Creating new procedures for additional jobs that will need to be performed as a result of the changes.
What happens on bad memory days?
It’s hard to remember all the job instructions. Recording job-based information in procedures gives employees a support resource for quickly looking up information. Procedures become their go-to source, giving them a better understanding of how their job should be performed. This leads to less employee error and greater efficiency.
Are your procedures organized in such a way that employees can easily locate information? If not, you may want to try a different approach that maximizes the benefits of using procedures. Click on the following button for more information: