Integrating new software into a company can be perceived as a big shock by employees since it requires major changes to their job. Employees go through a learning curve to figure out how they can use the new software as part of their daily routine. The shock of software implementation can be lessened by ensuring that employees receive proper training with effective communication of new instructions.
What happens after the initial software implementation shock?
It’s a common misconception to think that the changes stop after the initial software implementation. You can expect the implementation to produce a ripple effect which sets off an additional set of changes. This includes making adjustments to address new issues and taking advantage of new capabilities for improving the process. These post software implementation aftershocks are a positive consequence and pave the way for continuously finding better ways to use the software. The new instructions resulting from the additional changes also need to be communicated to employees.
How can aftershocks be integrated into the business?
Procedure management applications provide a way to effectively handle software implementation aftershocks. They make it easy to implement incremental changes to software instructions. These instructions are documented as procedures in the application and can be easily updated. Procedure management applications also automatically communicate changes made to instructions so that everyone is made aware of the latest information. This makes it easier for managers to keep up with the dynamic nature of the business environment.
Managing Future Projects
In addition to managing and communicating procedure instructions, procedure management applications lay the foundation for future process improvement projects. They reduce investigation time by having the capability to store up-to date procedure information, functioning as a knowledge resource for improvement initiatives. Procedure management applications provide a management and communication tool that can accommodate the continuous changes associated with current and future software implementation projects.