Hand off new procedures to end users for successful software implementation!
Software implementation projects provide instructions that describe how employees will use new software to perform their job. Using procedures to communicate job instructions increases the success of software implementation projects.
Procedures are a tangible source that both the project team and business users can refer to and modify as they address implementation issues. This results in a clear and concise description of how the software will be used. At the end of the project, the implementation team hands off the procedures to the business units. The business units can use the procedures to continue managing their business areas.
Managing Multiple Implementation Projects
The implementation process gets repeated in a company as different business areas initiate projects to implement new software. These projects are managed by various personnel, including internal employees and external consultants. Procedures are a recognizable end product that companies can use to assess the successful completion of these implementation projects.
The Key to Managing Procedures
Procedure management software applications provide a consistent method for managing procedures that are generated by multiple implementation projects. Using procedure management software allows companies to easily make procedures a deliverable. It gives the implementation team and end users the capability to document work instructions into procedures in a single, reliable source.
Procedure management software is a useful tool for managing procedures during the entire implementation process. It provides both project and post project benefits as summarized below:
Implementation Project Benefits
- Organizes procedures by business units – provides a https://unitygym.org.uk/cheap-generic-viagra-online-pharmacy single location where the implementation team can manage multiple projects.
- Defines software usage – identifies software screens being used by each procedure and how many procedures use a particular software screen.
- Documents https://unitygym.org.uk/tamoxifen-online-australia the details – facilitates team effort between the IT department and business users. The two groups can collaborate on developing the procedures that best describe the use of the new software applications.
- Provides a single resource – company employees often use multiple software packages and procedures provide a single information source for all employees.
Post Project Benefits
- Continuous improvement tool for managers – it makes it easy for managers to keep up with the dynamic nature of the business environment.
- Training resource for end users – provides training material for new procedure information and is a go-to reference for job-related questions.
- Foundation for future implementation projects – reduces investigation time since it provides up-to date procedure information.